NEWS

Executive Suites Help Businesses on the Move

Moving office? If you haven't already considered an executive suite, take a moment to find out how they can benefit your business. With simple short-term contracts, flexible terms and easy-out policies, it's the ideal solution to help you find your perfect office - without the conventional cost or commitment of a long-term lease. Specialists officebroker.com explain more...

An executive suite in a prime office building is a cost-effective way of boosting your business image

If you're a business owner, choosing an office can be one of the hardest decisions you have to face. Whether it's your first office, you're upsizing, or you're expanding into a new location, there are so many factors to consider - and that's even without the added complication of a recession. From size and expense to location and image - what happens if you don't get it right?

Then there's future growth - what if your company expands and you run out of space? Or your staff don't like your office? Or you find that traffic congestion makes your journey a daily nightmare?

There are so many 'ifs' and 'buts', that sometimes it seems easier to stay put. But don't forget, change can be as good as a rest, and you've probably got a few good reasons why you want to move out of your old space.

Here at officebroker.com we're well placed to help guide you through the hurdles of finding and securing office space. We've been established in the US since 2006, having expanded from our UK HQ back in 2001. We specialize in helping businesses find flexible office space that matches their exact requirements - and best of all, our service is completely free!

So take a moment to consider the benefits of a flexible executive suite. And if you need any help, don't hesitate to get in touch - we have a team of friendly expert advisors ready to help you out.

Flexible approach

In a difficult economy, flexibility is everything - especially where workspace is concerned. So that's why we recommend executive suites. One of their most endearing qualities is that they offer short-term, flexible arrangements that offer typically easy-in, easy-out solutions for tenants.

We find that many small businesses appreciate the accommodating nature of these terms, which make it quick and easy to upsize or move on. Depending on your initial requirements, contracts can start from just a few weeks, for anything from one desk upwards - perfect for small or start-up enterprises.

The benefits are obvious. For one, you can try the location without being committed to the long-term. So if you're unsure about the office, you can sign up for a short period of time with a view to extending the contract, if and when you see fit to do so. Most contracts are renewable on a rolling monthly basis, so you never have to feel tied in.

Plus, because of the very nature of these short-term agreements, it's in the interests of the center manager to be as accommodating with your needs as possible, to try and encourage you to stay for as long as possible! Therefore office providers will often work hard to meet your every requirement.

Value for money

An executive suite will usually include all the services you need in one simple package. Many business centers offer an 'all inclusive' solution, which includes furniture, phone lines, conference room use, car parking, on site technical support, and more. Others will offer smaller packages, and charge extra on an adhoc basis.

These packages are usually tailored to your business requirements. So for example if you need to rent meeting rooms three times a week, or admin support, this can be factored in.

There are many different agreements available depending on the office you choose and the services you need. The cost of renting an executive suite with such services is usually rolled into one monthly or quarterly bill, which makes payments more manageable.

Plus, deposits are usually minimal. In some cases, especially with the exceptional circumstances of the economy, these are often reduced or deferred to help smaller businesses cope with the initial cost of renting an office.

Professional image

For businesses looking to upgrade from a home or virtual office, or for those seeking a more professional setting without the traditional costs associated with renting an office, an executive suite can help promote your business in one of the most cost-effective ways possible.

In prestigious city center areas, several floors of executive suites are often available to rent in office blocks, even if the rest of the building is occupied by companies on long-term lease agreements.

This means that you can move into a prime office and use their address for your business correspondence. By bringing clients to your office and using their meeting and conferencing facilities, you will impress your associates and your business image will receive a helpful boost.

This is an excellent way to trial a prime location, and is generally highly cost-effective. In many cases you have the option of taking up a small amount of space, even as little as one or two desks. Of course it's not uncommon for businesses to occupy a small amount of space in a prestigious building - sometimes just a couple of desks - and keep the rest of their staff working virtually to save money.

Top tips for office tenancy

If you're considering an executive suite, here are a few tips to help the process go as smoothly as possible...

• Location: is the location right for your business? This includes the overall image and culture of the area, as well as the physical access. Make sure it’s convenient for your existing staff, as well as for you.
• Transport: if traffic is a daily headache, can you get there by train instead? Is the station within walking distance? If not, be prepared to provide a staff travel allowance.
• Parking: is there enough space for you and your staff? Is the parking area safe and well-lit?
• Insure the contract works for you: Can you have regular access to meeting rooms? Is there an on-site café? Are there lounge areas for your staff to relax in at lunchtime?
• Technology: today, mobile communication is everything. Make sure your phonelines and internet connection are up to speed and reliable. Plus check that your cell phone provider has good coverage in the area - there's no point working from an office without a good signal!
• Insurance: remember to consider a content insurance policy - business centers will usually only cover for the building itself, not your possessions.
• Shop around: don’t fall for the first office you see. Take the time to shop around, and request tours of your favorite offices.

Finally, get advice from officebroker.com! We're here to help you find the perfect office, and we've got years of experience in doing just that. We'll even help you organize a tour and negotiate the terms of your chosen office.

And best of all, our service is completely free.

So if you want help finding your perfect office, get in touch with officebroker.com. We have a team of friendly, expert consultants who are on hand ready to take your call!